PPTA Procurement Basics

The Public-Private Transportation Act (PPTA) is one of the important resources Virginia has to finance and build high priority transportation projects. For every dollar Virginia invests in PPTA projects, we realize approximately $6-$7 dollars in private sector investment. The foundation of these public-private partnerships is a process that frames identification, evaluation, development and procurement in a consistent, competitive, and transparent manner.

Project Phases

Basic Terminology

 

Project Identification

  • Solicited Projects
  • Unsolicited Projects
Solicited Projects: Projects that are developed and competitively procured by the OTP3 with private entities to develop and/or operate transportation facilities.

Unsolicited Projects: Private entity submits proposal to public entity to develop/operate a transportation project. Competing private proposals sought.


Project Screening & Prioritization

  • High Level Screening
  • Detail Level Screening
  • Project Prioritization

High Level Screening: Assessment to determine overall suitability of project for PPTA procurement. Criteria include evaluation of projects effectiveness leveraging private sector experience and innovation; compliance with federal/state regulations; accelerated project delivery; satisfaction of public need; identified financial plan; and addressing transportation priorities in adopted plans.

Detail Level Screening: Evaluation of feasibility and desirability of delivering the project through the PPTA process. Criteria include the assessment of public need and benefit; market demand; stakeholder support; technical, financial and legal feasibility; system compatibility; constraints and risks; and life cycle management

Project Prioritization: The PPTA Steering Committee prioritizes candidate projects within short term, mid-term and long term timeframes. Prioritization criteria include policies, priorities and objectives; availability of public funding; market timing; OTP3 recommendations; resource availability; and existing project


Project Development

  • NEPA Process
  • VfM Assessments

NEPA: National Environmental Policy Act evaluation of potential environmental impacts associated with federally funded projects. NEPA approvals are required to advance projects from preliminary engineering to design and construction.

VfM Assessments: The Value for Money assessments determine the financial viability of utilizing the PPTA process, and establishes the public and private sector risks that are best managed by each entity. Assessments occur twice during PPTA project development. A project having positive VfM indicates an optimal combination of lifecycle costs and service qualities to meet the need of the PPTA project.


Project Procurement

  • Solicit and Evaluate RFQ/RFP Responses
  • Selection
  • Contract Award

RFQ: Request for Qualifications specifying evaluation criteria and criteria weighting. RFQs establish the group of qualified PPTA proposers.

RFP: Request for Proposals issued to the qualified PPTA proposers identified in the RFQ process.

Selection: Selection of the most qualified proposer based on the recommendations of the VDOT P3 Office, the evaluation criteria, and the final VfM analysis

Contract: Final contract agreement initiated by the VDOT P3 Office, in coordination with the involved agency

VAP3 PPTA Procurement Basics